East Williamston Community and Hall Association
Charity Number 1168964
Annual General Meeting held on Tuesday 7th September 2020 at 6.45 pm
Note: Due to Covid-19 restrictions it was not possible to hold the AGM on 6th April 2020 as originally planned. By September 2020, sufficient restrictions were still in place to prevent a meeting taking place with members together in one location. It was therefore decided by the trustees that the AGM would be held by electronic means by which all those present could communicate with each other. The meeting was convened using the Jitsi Meet app
Charity Number 1168964
Annual General Meeting held on Tuesday 7th September 2020 at 6.45 pm
Note: Due to Covid-19 restrictions it was not possible to hold the AGM on 6th April 2020 as originally planned. By September 2020, sufficient restrictions were still in place to prevent a meeting taking place with members together in one location. It was therefore decided by the trustees that the AGM would be held by electronic means by which all those present could communicate with each other. The meeting was convened using the Jitsi Meet app
Present:
Doug McIntosh (chair), Ian Wilkinson (vice-chair), Tony Ensom (secretary), Kathy Talbot (treasurer), Gwyneth Beynon, Sian Beynon, Amanda Cresswell, Jill Ensom, Chris Gilley, Mark Taylor, Jill Thomas and Cliff Williams.
Accounts:
The annual statement of accounts of the Association and a report by the treasurer had been circulated to members prior the meeting. They were formally received by members and are attached to these minutes.
Trustees’ Report:
The annual report of the trustees prepared on their behalf by Doug McIntosh had been circulated to members prior the meeting. It was formally received by members and is attached to these minutes.
Election of Trustees:
The following trustees retired in rotation in accordance with clause 13(1)(b) of the Association’s constitution but put themselves forward to serve again and were re-appointed: Gwyneth Beynon Sian Beynon Amanda Cresswell Chris Gilley
Any Other Business:
It was reported that Mina Doney had resigned as a trustee of the Association.
The meeting closed at 6.50 pm
Doug McIntosh (chair), Ian Wilkinson (vice-chair), Tony Ensom (secretary), Kathy Talbot (treasurer), Gwyneth Beynon, Sian Beynon, Amanda Cresswell, Jill Ensom, Chris Gilley, Mark Taylor, Jill Thomas and Cliff Williams.
Accounts:
The annual statement of accounts of the Association and a report by the treasurer had been circulated to members prior the meeting. They were formally received by members and are attached to these minutes.
Trustees’ Report:
The annual report of the trustees prepared on their behalf by Doug McIntosh had been circulated to members prior the meeting. It was formally received by members and is attached to these minutes.
Election of Trustees:
The following trustees retired in rotation in accordance with clause 13(1)(b) of the Association’s constitution but put themselves forward to serve again and were re-appointed: Gwyneth Beynon Sian Beynon Amanda Cresswell Chris Gilley
Any Other Business:
It was reported that Mina Doney had resigned as a trustee of the Association.
The meeting closed at 6.50 pm
East Williamston Community and Hall Association
Charity No. 1168964
Meeting of Trustees – 7th September 2020 at 6.50 pm
Note: Due to Covid-19 restrictions it was not possible to hold the meeting with trustees present in person. It was therefore agreed by the trustees in accordance with clause 19(4)(a) of the Association’s constitution that it would be held by electronic means by which all those present could communicate with each other. The meeting was convened using the Jitsi Meet app.
Charity No. 1168964
Meeting of Trustees – 7th September 2020 at 6.50 pm
Note: Due to Covid-19 restrictions it was not possible to hold the meeting with trustees present in person. It was therefore agreed by the trustees in accordance with clause 19(4)(a) of the Association’s constitution that it would be held by electronic means by which all those present could communicate with each other. The meeting was convened using the Jitsi Meet app.
Present:
Doug McIntosh (chair), Ian Wilkinson (vice-chair), Tony Ensom (secretary), Kathy Talbot (treasurer), Gwyneth Beynon, Sian Beynon, Amanda Cresswell, Jill Ensom, Chris Gilley, Mark Taylor, Jill Thomas and Cliff Williams.
Apologies:
None
Re-Opening of the Community Hall:
It was agreed to appoint a sub-committee in accordance with clause 18(1) of the Association’s constitution to produce proposals for the safe opening up of the hall including:
Doug McIntosh agreed to chair the sub-committee and it was agreed that the members would be Chris Gilley, Gwyneth Beynon, Sian Beynon, Amanda Cresswell and Mark Taylor. The sub-committee was asked to propose a provisional opening date for the hall. It was agreed that the sub-committee would meet at 6.30 pm on Tuesday 8th September 2020.
Kathy reminded trustees that a grant of £10,000 had been received from Pembrokeshire County Council to assist in maintaining and reopening the hall and that any proposals by the committee and approved by the trustees can be financed without difficulty.
Next Meeting: It was agreed that the next meeting of trustees would provisionally be held on 5th October 2020.
The Meeting closed at 7.15 pm.
Doug McIntosh (chair), Ian Wilkinson (vice-chair), Tony Ensom (secretary), Kathy Talbot (treasurer), Gwyneth Beynon, Sian Beynon, Amanda Cresswell, Jill Ensom, Chris Gilley, Mark Taylor, Jill Thomas and Cliff Williams.
Apologies:
None
Re-Opening of the Community Hall:
It was agreed to appoint a sub-committee in accordance with clause 18(1) of the Association’s constitution to produce proposals for the safe opening up of the hall including:
- an action list,
- a risk assessment,
- supplemental conditions of hire and
- any other necessary documents taking into account any comments on the draft proposals previously produced by Chris Gilley and to report back to the trustees.
Doug McIntosh agreed to chair the sub-committee and it was agreed that the members would be Chris Gilley, Gwyneth Beynon, Sian Beynon, Amanda Cresswell and Mark Taylor. The sub-committee was asked to propose a provisional opening date for the hall. It was agreed that the sub-committee would meet at 6.30 pm on Tuesday 8th September 2020.
Kathy reminded trustees that a grant of £10,000 had been received from Pembrokeshire County Council to assist in maintaining and reopening the hall and that any proposals by the committee and approved by the trustees can be financed without difficulty.
Next Meeting: It was agreed that the next meeting of trustees would provisionally be held on 5th October 2020.
The Meeting closed at 7.15 pm.