July 2025 meeting
East Williamston Community And Hall Association
Charity No. 1168964
Meeting of Trustees held on Monday 7th July 2025
In the Community Hall
Minutes
Present:
Tracy Beynon (Chair) Theresa Painting (Secretary) Kathy Talbot (Treasurer), Gwyneth Beynon, Sian Beynon, Jane Bishop, Amanda Cresswell, Jenny Oliver, Mark Taylor, Cliff Williams,
Apologies:
Julie Burgess, Sue Maclean, Andrew Maclean
Minutes:
The minutes of the meeting held on 2nd June 2025, which had been circulated previously were read. Minutes were approved and signed by The Chair.
Treasurer’s Report:
The treasurers report had been circulated by Kathy before the meeting
The large event this month was obviously the Silver Jubilee celebration of the Hall. This added to our coffers considerably and is reported in detail separately. As you will recall we agreed to put money aside for the replacement of audio equipment and a percentage of this will be a good start!
However, other activities have also added to our bank account. A coffee morning early in June raised £52 and the bar at a Bowls event raised £32 in cash and £22 on the card. The Quiz with the bar raised £257 plus £44 on the card.
We had the regular expenditure during the month to EDF for electricity and Plusnet for the WIFI service as well as wages and Templeton for bar stock. I have now transferred the contact details for PlusNet from Tony Ensom to my mobile number and the Hall's email so that we can monitor notifications.
During the month CAF Bank reorganised its systems - they are obviously suffering considerable teething troubles which should soon hopefully be resolved. For us the disruption is minor but for large organisations it is considerable. Our bank balance at end June was £11,439.58 and £1,117.91 in cash. I have since banked £480.
We have paid the Performing Rights Society licence fee of £170 - it varies year on year dependent on our revenues.
Community Hall:
Bookings – JB Holistic & Beauty therapies – Booking for committee room on Wednesdays once a month 10 – 2 The committee approved the charge of £5 per hour for use of the committee room on a regular basis.
Maintenance items – Boiler – Navien trying to find a registered technician to provide the safety report. Lots of plumbers locally but none that will work on a navien boiler and can provide the certificate. TB to source.
Manhole cover still needs replacing – new one here just needs to be fixed on. Mark volunteered to do this.
Report from Silver Jubilee event – Outlined to the committee the possibility of buying a small freezer for the hall it was approved – TB to action.
The committee agreed that the money made would be put aside to help with audio equipment.
The committee would like to pass on their huge thanks to everyone who donated cakes and plants and raffle prizes. Also, a big thank you to everyone that helped on the day.
Future bookings:
Monday 4th August 2:30 – 5pm The turbine group
JB Holistic & Beauty therapies – once a month on the third Wednesday, committee room only.
30th August - 30th Birthday party booking
Future Events:
Quiz nights:
Quiz masters booked until next year.
Burger and a band night 2025 – It was suggested that we charge £10 for advance booking if booked before 20th September (called early bird tickets) and then £15 after and on the door if there are any tickets left. Unanimously approved – TB to amend posters and website
Curry night – Mark and Theresa organising – 25th October –Slipway Ukes to play on the evening – tickets to be £10 in advance £15 closer to date.
Bingo nights – Andrew – nothing to report as Andrew not present. TB to chase licensing contact re the cash bingo rules. Update at next meeting.
Allotments update:
Lawnmower – recently fixed but may need to be replaced in the future.
Land review – Mark and Julie – need to check change of use of the land from public amenity land to private allotments – Kathy to research
Any other business:
No other business to report
Next Meeting:
Date of next meeting 4th August 2025
Tracy Beynon (Chair) Theresa Painting (Secretary) Kathy Talbot (Treasurer), Gwyneth Beynon, Sian Beynon, Jane Bishop, Amanda Cresswell, Jenny Oliver, Mark Taylor, Cliff Williams,
Apologies:
Julie Burgess, Sue Maclean, Andrew Maclean
Minutes:
The minutes of the meeting held on 2nd June 2025, which had been circulated previously were read. Minutes were approved and signed by The Chair.
Treasurer’s Report:
The treasurers report had been circulated by Kathy before the meeting
The large event this month was obviously the Silver Jubilee celebration of the Hall. This added to our coffers considerably and is reported in detail separately. As you will recall we agreed to put money aside for the replacement of audio equipment and a percentage of this will be a good start!
However, other activities have also added to our bank account. A coffee morning early in June raised £52 and the bar at a Bowls event raised £32 in cash and £22 on the card. The Quiz with the bar raised £257 plus £44 on the card.
We had the regular expenditure during the month to EDF for electricity and Plusnet for the WIFI service as well as wages and Templeton for bar stock. I have now transferred the contact details for PlusNet from Tony Ensom to my mobile number and the Hall's email so that we can monitor notifications.
During the month CAF Bank reorganised its systems - they are obviously suffering considerable teething troubles which should soon hopefully be resolved. For us the disruption is minor but for large organisations it is considerable. Our bank balance at end June was £11,439.58 and £1,117.91 in cash. I have since banked £480.
We have paid the Performing Rights Society licence fee of £170 - it varies year on year dependent on our revenues.
Community Hall:
Bookings – JB Holistic & Beauty therapies – Booking for committee room on Wednesdays once a month 10 – 2 The committee approved the charge of £5 per hour for use of the committee room on a regular basis.
Maintenance items – Boiler – Navien trying to find a registered technician to provide the safety report. Lots of plumbers locally but none that will work on a navien boiler and can provide the certificate. TB to source.
Manhole cover still needs replacing – new one here just needs to be fixed on. Mark volunteered to do this.
Report from Silver Jubilee event – Outlined to the committee the possibility of buying a small freezer for the hall it was approved – TB to action.
The committee agreed that the money made would be put aside to help with audio equipment.
The committee would like to pass on their huge thanks to everyone who donated cakes and plants and raffle prizes. Also, a big thank you to everyone that helped on the day.
Future bookings:
Monday 4th August 2:30 – 5pm The turbine group
JB Holistic & Beauty therapies – once a month on the third Wednesday, committee room only.
30th August - 30th Birthday party booking
Future Events:
Quiz nights:
Quiz masters booked until next year.
Burger and a band night 2025 – It was suggested that we charge £10 for advance booking if booked before 20th September (called early bird tickets) and then £15 after and on the door if there are any tickets left. Unanimously approved – TB to amend posters and website
Curry night – Mark and Theresa organising – 25th October –Slipway Ukes to play on the evening – tickets to be £10 in advance £15 closer to date.
Bingo nights – Andrew – nothing to report as Andrew not present. TB to chase licensing contact re the cash bingo rules. Update at next meeting.
Allotments update:
Lawnmower – recently fixed but may need to be replaced in the future.
Land review – Mark and Julie – need to check change of use of the land from public amenity land to private allotments – Kathy to research
Any other business:
No other business to report
Next Meeting:
Date of next meeting 4th August 2025
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East Williamston Tenby Pembrokeshire SA70 8RT © East Williamston Community and Hall Association unless stated. |
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